How to Be Heard
Snail Mail or Electronic Mail…which is more effective?
Although a letter sent through the mail indicates genuine concern for an issue, many government officials are reluctant to open letters from unknown senders out of concern for health and safety. Clearance for anthrax and other contaminants can cause long delays in delivery. For that reason, we recommend faxing as the quickest, most convenient way to communicate with your legislators. Email is not recommended because it is the method most often abused by pressure groups.
Your fax can have impact if you follow these simple guidelines:
Write or type your message on stationery imprinted with your name or business. It lends credibility. Lacking imprinted stationery, simply type your name and address at the end of your message below your handwritten signature. Keep your message short, professional, and to the point. Begin by referencing the specific reason you are writing and your position.
Calling a Legislator
When time is short, a phone call has more impact than a fax or electronic mail. You may not get through to a legislator, but you will probably reach an aide or staff person. Be prepared. State your reason for calling concisely. Even if you don't receive a direct answer, you should be able to sense where a legislator stands on an issue.
Meeting Face to Face
This is certainly an effective way to present your views. You can increase your odds of a meeting by arranging it as a group. Another way to meet a legislator is to invite him or her to address an audience in a question-and-answer session. Elected officials welcome the opportunity to visit companies, factories and warehouses, particularly during an election year.
However you choose to contact your legislators, remember these key points: do your research; be prepared; be professional; be brief; and be heard.
